Tools That Actually Help Small Teams Get Things Done

by Eduard Marti, Founder & CEO

Small teams don’t have time for bloated setups or tools that get in the way. When you're five people doing the work of twenty, the tools you use either give you leverage—or slow you down.

Here’s a list of tools that I’ve seen actually help. Not because they’re trendy, but because they get out of the way and help you do the work.

1. Abalmon — Your core workspace

Everything in one place: tasks, calendar, emails, files, notes. Plus an assistant that keeps things running in the background. You stop repeating yourself, stop losing track, and stay in control without juggling ten tabs. If you want one place to run your day—this is it.

2. Notion — Shared thinking space

It’s simple. You need a place for notes, processes, docs, plans. Notion works because it’s flexible, collaborative, and doesn’t fight you. Create what you want, how you want. It just works.

3. Slack — Quick syncs and decisions

Email’s too slow. Calls are too much. Slack is the middle ground. You get updates, feedback, and decisions without scheduling anything. If your team talks a lot, this is where it lives.

4. Google Workspace — Docs, email, and calendar

Still the backbone for most teams. Shared drives, clean docs, and a reliable calendar. If you're not using it, you’re probably spending more time than you should setting things up manually elsewhere.

5. Loom — Just show them

Writing long instructions is painful. With Loom, you hit record, explain something once, and send the link. Perfect for onboarding, feedback, or bug reports. Less typing, more clarity.

6. Figma — Design, together

For product or design teams, this is a no-brainer. Real-time edits, easy feedback, everything in the browser. If you're still sending PDFs, please stop.

7. Zapier — Glue for your stack

If two tools don’t talk, Zapier makes them. It connects apps and automates stuff in between. No code, no dev team needed. It’s simple and powerful—and saves a lot of clicks.

Last thing

You don’t need 50 tools. You just need a few that fit how you actually work. The good ones don’t slow you down. They give you space to think, to move, to focus.

And when you connect them to something like Abalmon—where your assistant handles the flow—you get more than productivity. You get peace of mind.